Every Youth Worker Needs: a receipt scanner

(Youth ministry is not an easy ministry. And in this series, Every Youth Worker Needs:…, I want to highlight a variety of things that might make your ministry a little easier. This ongoing series will include ministry tips, book suggestions, technology helps, and many other nuggets of advice.)

Every Youth Worker Needs: a receipt scanner
Unless you work in a very unique congregation, you have to turn in receipts in order to get reimbursed. This administrative task is always time consuming and boring. Not the reason you became a youth minister at all. But we all know that if we do not do this on a regular basis, monthly at least, then it becomes too overwhelming and then it does not get done. At the end of this train of thought is no reimbursements for items purchased (or what we ministers like to call “donations to the ministry”).

I have recently come across a great little gadget that makes the process of organizing and totaling receipts much simpler. At least that is what the internet and “gift buying” news segment says. As I have watched this product in action and have seen the software to organize the items on the receipts, I have to say I am impressed.

All you have to do is slide the receipt through the scanner, if you have the travel version – which is cheaper and probably all a youth worker needs. Then after all of the receipts are scanned, you go into the program and determine which items go under which categories and which items do not need to be added to the report. Once this is done, you just print off the report and turn it in to the finance committee. (Who will probably be in amazement that a youth worker is so organized and uses spreadsheets.)

Go to this website to see the receipt scanner by neat

(I do not own one of these time saving devices, so consider it on the list of things you can get me if ever you want to get me something.)


2 responses to “Every Youth Worker Needs: a receipt scanner

  1. I refuse to bankroll the ministry with my personal finances. It should be no problem for churches to open a little bank account for their youth ministry or open a church credit card for the youth ministry. In fact, when I was interviewing at churches, that was a non-negotiable for me. Still is. Personal finances and ministry finances do not mix. Nor will I open a personal credit card account just to use for church expenses. What if I'm terminated with a balance? Nope. The church can pay for it's own stuff on its own. If the church's system won't permit it, it's time for the system to change.

  2. I agree with Tim on this one. While the scanner may help in organizing receipts it is up to the church to have a budget (or fund) to cover YM expenses. Having been in a church (years ago) where I bought everything out of my own pocket and was never reimbursed it is now a non-negotiable for me.

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